User groups

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Species File Software supports a number of user types and privilege levels that are set by the database custodian(s) and control the level of access granted to a given user. A user's privileges determine the level at which they access content and restrict the sorts of activity they may undertake within a Species File database. The decision to grant privileges and at what level rests with the database custodian(s). There are four main user types, each of which provides privileges appropriate to the role of the user. In order of increasing database privileges these are: (1) Public Users; (2) Editors; (3) Administrators; and (4) Secure Users. Each user type is discussed in detail below.

Contents

Public Users

This is the lowest level of access and is open to anyone who wishes to obtain a username and password. Public users who have acquired a username and password are able to set their display preferences and save them from one session to the next. This user type is most appropriate for those who use a Species File database regularly but do not need to add or edit data. Public Users are not able to see IDs, cannot add or alter content, and cannot access data that is Access Code protected. If access to protected data is required, a Secure User (such as the database custodian) may add the Public User to an appropriate Access Code Group which will enable the user to see (but not edit) access code protected data.

Editors

This is the basic access level required for adding and editing data within a Species File database. When logged in, an Editor will be able to access the SelectTypeEdit page by clicking the "Edit" button in the navbar. From this page, the Editor can select from a number of editorial functions which are subdivided into several categories including Edit data for Current Taxon and Edit data independent of a specific taxon. An editor also has the ability to change their Edit mode options (e.g. specify default references, scrutinies and data sources) and carry out basic data management tasks including execution of a limited set of data integrity tests. Editors are also able to see database IDs, can select objects by ID, and can build and manage keys.

Administrators

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Secure Users

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